Project Procurement Plan

Project Name: Trust Online Banking System

Prepared by: Lee Long Kiat

Date (DD/MMM/YYYY): 13/Jul/2010


Project Initiation Phase – This portion of the Procurement Plan document is used to provide the project selection team with general information about the possible purchase of goods and services. No approval signatures are required.



1. Procurement Statement


Describe, in general terms, what products or services are being considered for procurement:

Adobe Dreamweaver CS5

Dreamweaver is the one of the best web development tool otherwise it is also design system which are easy to learn and master it.

Netbean 6.0

One of the Java development systems that develop from Sun Java. It provide some of function to let them to create their java system easily.

Oracle Databases

The best databases system. It can provide high secure databases management is suitable to our project.

Microsoft Office

Microsoft office can help our organization to record and create our document and project plan easily.



2. Estimated Cost

3. Vendor Selection
We choose RFP as our approach of the project team to select a product or vendor as:

– Document used to solicit proposal from prospective sellers.

– Issues to potential vendors.

– Vendors proposed various hardware, software and etc.

 

Project Planning Phase – This portion of the Procurement Plan document provides detailed information about how vendors, products and services will be chosen, what kind(s) of contract(s) will be used, how vendors will be managed and who will be involved at each stage of the process. This document should be approved by appropriate individuals before the actual procurement process begins.

1. Procurement Definition
Procurement means acquiring goods and/or services form an outside source. The term is widely used in the government; many private companies use the term purchasing; and IT professionals use the term outsourcing. Suppliers, vendors, subcontractors, or sellers refer to organizations or individuals
Trust online banking system is high secure banking system in which help the bank to manage their client banking process in an online system. This system will need a high secure databases to run it to ensure the detail of their client will not easy been stolen by cracker. Furthermore a better software development tool will help to increase the efficiency in the system development process speed.


2. Selection Process & Criteria
Criteria:

a) Price : To ensure the procurement are not influence to our cost estimation or budget.

b) Time : To ensure that when we can receive or obtain the tool we want that not influence to our system delivery deadline.

c) Quality : Better quality better quality of system that we can produce.


3. Project Procurement Team


List all stakeholders who are involved in the Procurement Process, along with contact information and a description of their Procurement Role. Enter an [ X ] next to each project team member who is authorized to enter into contract agreements or purchase for the Team (insert rows as needed):

X here Name: Phone / email: Procurement Role: 

[ x ] Lee Long Kiat davidlee5137@hotmail.com
Procurement Officer

[ x ] Kasturi honeymelon231183@yahoo.com

Project Manager

[ x ] Jeyaprakash Jay2snoop@yahoo.com

Business Officer

[ x ] Mohd Farid Seldz87@gmail.com

Contract Administrator

 
4. Contract Type
Fixed price or lump sum contracts will be our chosen contract type as it involves a fixed total price for a well-defined product. Fixed price contracts may also include incentives for meeting or exceeding selected project objectives such as schedule targets.

 
5. Contract Standards

a) The entire vendor should include free technical service to their product.

b) The entire vendor should provide training to let our developer to familiar to their product.

c) Maintenance should frequently provide by the vendors.

 
6. Vendor Management
a) The development will recently to send their feedback to the vendors.

b) Request the vendors to provide maintenance for ensure the quality of their product.

c) Any problem for the product the vendors can change or repair in a short time.

 
7. Links to related planning documents
Vendor Payment Plan

For the payment plan we decide using credit transfer as our payment because it is safety and fastest way in transfer huge amount of money.